Understand the crucial role of Company Secretary in Singapore companies - including duties, powers, legal obligations, and the choice between nominee vs own-appointed secretary.
A Company Secretary is a key corporate officer responsible for ensuring company compliance with statutory requirements and maintaining corporate records. In Singapore, every company must appoint a Company Secretary within 6 months of incorporation.
Ensures company meets all statutory filing requirements
Maintains proper corporate records and procedures
Manages critical filing deadlines and notifications
Primary contact point with regulatory authorities
Eligibility and qualification requirements
Key statutory and administrative duties
Provide administrative support and guidance to the board in corporate matters
Advise management on compliance matters and regulatory requirements
Maintain and update all required statutory registers and records
Handle statutory filings and maintain proper documentation
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Limited authority and certification powers
Authority to certify company documents (usually with director co-signature)
Handle routine administrative tasks within delegated authority
Authority to access and maintain statutory records
Provide procedural and compliance guidance (no decision-making power)
Statutory compliance and reporting obligations
File annual returns with ACRA within prescribed deadlines
Maintain accurate and up-to-date statutory registers
Notify ACRA of changes in company particulars
Properly document and maintain meeting records
Authenticate and certify company documents
Steps to appoint a Company Secretary
Find qualified individual or engage professional service provider
Ensure candidate meets eligibility and professional requirements
Pass directors' resolution to appoint Company Secretary
Get written consent from appointee to act as Company Secretary
Submit Form 49 to notify ACRA of secretary appointment
Update company registers and issue appointment certificate
Key compliance requirements for Company Secretaries
Ensure timely filing of annual returns with ACRA
File required statutory forms for company changes
Keep all statutory registers current and accurate
Prepare and maintain proper meeting documentation
Stay updated on regulatory changes and best practices
Maintain and monitor compliance deadlines calendar
Our qualified Company Secretaries can handle all your compliance needs with expertise and reliability.
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